Preamble

The Recorded grade or experimental dairy goat is the result of breeding two dairy animals of unknown or unlike registry or recordation status {any animal of non-dairy ancestry is prohibited from recordation}.

It is our opinion that recorded grade/experimental animals provide positive contributions to the home dairy and commercial diary industry.

Therefore we support the continued recordation of animals of crossbred and unknown ancestry and view within our goals, cooperation in every way with all other organizations in promotion of dairy goats.

We the members of the National Recorded-Grade Experimental Association do hereby adopt this constitution as the fundamental law of the National Recorded-Grade Experimental Association.

Article I: Name

Section 1: The name of this association will be the National Recorded-Grade Experimental Association.

Article II: Purpose

Section 1: The purpose of this association shall be the development and promotion of the recorded grade and experimental dairy goat, the encouragement of closer fellowship among members through meetings, correspondence, circulation of useful information, news and ideas; and the corporation with other organizations in the development and promotion of the dairy goat in general.

Article III: Location and Territory

Section 1: The home office of the association shall be the address of the secretary, or as otherwise designated by the board of Directors.

Section 2: Territory of operation shall be the United States and it's possessions and also the dominion of Canada, Mexico, and the islands of the Atlantic ocean; plus such other areas as shall request services.

Article IV: Membership

Section 1: Any reputable individual, firm, association, partnership or corporation interested in the breeding, sale, or promotion of the recorded grade or experimental dairy goat is eligible from membership in the association upon making application and agreeing that if accepted in such membership, such member will abide by and be bound by the constitution and the rules and regulations of this association now in force and which may hereafter be adopted by the members and director of the association.

Section 2: The Annual Meeting of the Members shall be held at such time and place as may be designated by the Board of Directors or the President. At each Annual Meeting of the Members, the officers of the Association shall give a general report of the business of the preceding year and all actions taken by the Board of Directors during that time and of the current financial conditions of the Association.

Section 3: Special Meetings of the Members may be called by the Board of Directors as necessary to conduct the affairs of this Association if written notice is mailed to all members at least fifteen (15) days prior to such meetings. The business transacted shall be limited to that stated in the notice.

Section 4: No Officer, Director, or Member shall sign any notes or other evidence of indebtedness in the name of the Association, unless specifically authorized to do so by action of the Board of Directors.

Article V: Board of Directors

Section 1: The Board of Directors shall have the power and authority to make, amend, repeal and enforce rules and regulations not contrary to law or this Constitution as they may deem expedient concerning the conduct, management, and activities of the Association, all, however, subject to revisions or amendments by the members under the procedure as follows:

A.. Upon petition to the Secretary, by no less than twenty-five (25) members, the proposal to revise or amend action of the Board of Directors shall be submitted to the members by mail by the Secretary-Treasurer within forty-five (45) days after the above qualifications for referendum has been mailed to the members.

B.. The voting shall be closed thirty (30) days after the referendum has been mailed to the members.

C.. Within thirty (30) days following the vote, the Board of Directors shall provide for the tabulation of the vote and declare the results. The referendum shall become effective when a favorable vote has been declared.

Section 2: The term, Director, as used in this Constitution or the By-Laws made pursuant to this Constitution, shall be a person who has been elected by the membership to oversee the affairs of this Association.

Section 3: The Board of Directors shall consist of the eligible number of Directors elected by the membership of this Association.

Section 4: The number of Directors shall not exceed eight (8); one from each directorial district of the American Dairy Goat Association.

Section 5: Directors shall be elected for two (2) year terms and elections will be held in even numbered years.

Section 6: A Director must hold a membership in the Association and be a natural person at least twenty-one (21) years of age.

Section 7: All voting by Directors shall be by record vote so that it can be determined how each Director voted.

Section 8: The President shall be the Chairman of the Board of Directors and have a vote in case of a tie.

Article VI. Officers

Section 1: The Officers shall supervise the business of the Association as ordered by the Board of Directors in accordance with the Constitution and By-Laws. The Officers of the Association shall be the President, the Vice-President, the Secretary, and the Treasurer, and such other Officers as may be authorized from time to time by the Board of Directors.

Section 2: Officers shall hold office for a period of two (2) years or until their successors are elected.

Section 3. Officers shall be elected on even numbered years with nominations from a Nominating Committee appointed at least four (4) months before the date of the Annual Meeting by the President. This Committee shall propose at least two (2) candidates for each open office, giving due regard for geographical distribution of representation. This Committee shall also make necessary investigations to assure the proposed candidates will accept the office if elected. Space shall be provided on the ballot for write-in candidates.

Section 4. An Officer must hold a membership in the Association and be a person at least twenty-one (21) years of age.

Section 5. The Secretary shall prepare the ballot for mailing to the membership at least eight (8) weeks prior to the Annual Meeting. The ballot may be mailed in conjunction with an issue of the newsletter of this Association.

Section 6. The tabulation of the sealed ballots shall take place at the appointed place and by an appointed nonmember person who shall be unrelated or have any form of personal relationship with any of the members of the Association; or may be delivered, unopened, to the Annual Meeting of the Association to be counted by the attending officers and 1 general member of the Association. The results of said votes shall then be ratified by all the attending membership.

Section 7. Duties of the new officers shall be assumed following the completion of Old Business at the designated meeting voted on by the general membership or at the Annual meeting, being so decided by the general Membership.

Article VII. Committees

Section 1: The President shall create those Standing and Special Committee Chairs necessary for the orderly operation and progress of this Association. Said Chairs of Committees shall then select additional members as needed from the existing general membership, submitting the names of those members to the Executive Board for final approval.

Article VIII. Audit

Section 1: The accounts of this Association, previous to each designated Annual Meeting, shall be audited by an Auditing Committee appointed by the President. Such audit shall include an inventory of all property belonging to the Association, and such audit and inventory shall be printed in an issue of the newsletter of this Association.

Article IX. Amendments

Section 1: Methods. This Constitution may be amended by two-thirds (2/3) majority of the members voting. All amendments shall be submitted to the members by mail and voting shall close thirty (30) days after said mailing. Four (4) Directors or twenty-five (25) members may propose an amendment. When an amendment has been proposed, it shall be submitted to the Standing Committee on Constitution and By-Laws Committee for examination and approval as to form and legality. If this Constitution and By-Laws Committee does not submit its approval, within sixty (60) days after submission, the proposed amendment shall be deemed approved as to form and legality. If disapproved, the specific reasons for such shall be given in writing at the time of notification to the Secretary who shall make them available to the petitioning parties.

Article X. Procedures

Section 1: The issue in all voting shall be determined by majority of the votes cast, unless specifically provided otherwise.

Section 2: On all questions of parliamentary procedure, Roberts Rules of Order shall govern, unless the Board of Directors shall provide otherwise.

By-Laws Preamble

With the object in view of providing regulations favorable for the implementation of and pursuant to the Constitution for the National Recorded-Grade Experimental Association, we , the Board of Directors, do hereby adopt these By-Laws.

Article I: Membership

Section 1: Application for membership shall be addressed to the Treasurer and shall be accompanied with payment of the annual dues. Application shall be made in writing in the form and manner prescribed by the Association.

Section 2: Annual dues shall be determined by the Board of Directors and shall be printed and made available in advertisements of the Association. The membership year shall be from May 1st through April 30th. Dues of members unpaid on July 1st and due since May 1st shall be considered in arrears and membership shall lapse. Whenever a new applicant for membership pays his dues prior to February 1st of the year in which he makes application, he shall be credited with payment of up to and including the last day of April of the year in which he makes application. Whenever a new applicant pays his dues after February 1st of the year in which he makes application for membership, he shall be credited with payment of dues for the following year. A life membership shall be awarded to any member who has held membership in the Association for twenty-five (25) consecutive years.

Section 3: In the event that the Board of Directors does not, on or before March 1st of any year, designate a place for the Annual Meeting of the Members to be held, the President shall designate a place within sixty (60) days.

Section 4: The Secretary shall send to each member a notice of the place, day, and hour of each Annual or Designated Special Meeting. Such notice shall be mailed or delivered to the members in the event of a Regular Meeting in an issue of the newsletter of this Association, and, in the event of a Special Meeting, fifteen (15) days before the time at which the meeting is to be held; and if notice is mailed to the last known place of business or residence of any member, such mailing shall constitute proper notice under this section.

Section 5: At any Meeting of the Members, twenty-five (25) members must be present in person in order to constitute a quorum for the transaction of business, but the members present at any meeting, although less than a quorum may adjourn the meeting to some other day or hour.

Article II. Board of Directors

Section 1: The Board of Directors shall consist of the eligible number of Directors as set forth by the Constitution.

Section 2: The Directors shall assume office immediately upon notice of election, which in no case, shall be more than fifteen (15) days after the tabulation of the ballots has been completed.

Section 3: Director Emeritus

A.. The Directors may receive from the Recognition and Awards Committee only, names of nominees for the title of Director Emeritus and may on the basis of long and valued service to the National Recorded-Grade Experimental Association bestow the title.

B.. Director Emeritus may deliberate with the Directors but shall not make motions, second motions or vote in his capacity as a Director Emeritus.

Article III: Elections

Section 1: The total voting results shall be made available in an issue of the newsletter of the Association.

Article IV: Officers

Section 1: The Officers shall be elected by a postal ballot of the membership.

Section 2: The Officers shall assume their duties immediately upon election.

Section 3: President

A.. The President, as Chief Executive Officer of the Association, shall maintain general supervision of the affairs of the Association, subject to the Constitution and By-Laws of the Association, and subject, further, to the right of the Directors to delegate any specific powers to any other Officer or Officers of the Association, except as may be by statute exclusively conferred on the President. The President shall preside at all Meetings of the Members and shall report to the members and make suggestions that he may deem advisable.

B.. The President may vote in the event of a tie, said vote being in addition to his regular vote as a member.

C.. The President, upon receiving a request from a Director to submit to the Board of Directors a proposition, will detail the subject matter, mailing a copy to each member of the Board of Directors, who will cast his vote for or against the subject being considered; each Director will return his vote within fifteen (15) days. The President, within fifteen (15) days following, will inform each Director of the results, giving the total votes cast for, as well as against, the proposition. After giving the Directors advice as to the result of the voting, the President shall declare the result and forward all papers to the Secretary who shall make proper notes in the records. Votes mailed after the fifteen (15) days time limit has expired are void and of no effect.

D.. The President may present propositions pertaining to administrative policy to the Board of Directors, or to the members, by mail or through the newsletter of this Association.

Section 4: Vice-President

A.. The Vice-President shall, in the absence, inability, or failure of the President to act, or perform the duties required of the President.

Section 6: Secretary and Treasurer

A.. The Secretary and Treasurer shall hold office until his successor assumes office.

B.. The Secretary shall be the corresponding and recording office of the Association; he shall sign and issue all certificates of membership; he shall keep a record of all such certificates issued; and he shall perform such other duties as are incident to his office. He shall issue all notices of meetings and execute all orders of the Board of Directors concerning matters pertaining to his office.

C.. The Treasurer shall collect all dues and other monies due to the Association, and shall pay the bills, reporting the same in detail at each Regular Meeting of the Members. He shall keep the books of accounts and shall prepare a report for the Annual Meeting of the Members showing receipts and disbursements, with a statement of the financing condition of the Association.

D.. The third week in May, the Secretary shall send a notification to each member who has not paid his annual dues that dues were payable on May 1st and that if dues are unpaid on July 1st, the member shall be considered in arrears and shall be accorded thereafter none of the privileges of membership, until dues are paid in full.

Article V: Standing Committees

Section 1: The President shall create those Standing Committees as called for by the Constitution or as are necessary for the orderly operation and progress of the National Recorded Grade Association.

Article VI: Special Committees

Article VII: Rates

Section 1: Dues will be $10.00 per year

All rules and regulations now in effect, and not changed by, or in conflict with, the Constitution of these By-Laws shall remain in effect until changed by the Board of Directors.

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